Food materials for EU market clearance

Are my products allowed in EU market for use in food products?

European Food Law is a complex and broad topic to work with. The General Food Law Regulation ensures a high level of protection of human life and consumers' interests in relation to food, while ensuring the effective functioning of the internal market.

To quickly assess whether a certain food product or ingredient is allowed to be imported into the EU market is often a question that has a larger list of sub questions to be answered.

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The good news is that the European Food Law Regulation is strict, but it delivers a level playing field for all parties in a large region. Also, the regulations are applicable in twenty-seven member states and only minor details may be existent in an individual member state.

At QAssurance we are delivering an assessment tool that allows for a quick scan on your portfolio of food products or ingredients. Taking into account that details in this field define the final verdict, the tool will give an 80/20* insight into your portfolio. With that insight you can decide to spend more time on details, depending your strategic needs.

* For many products or ingredients in your portfolio you will get a clear answer about the opportunity to use those in the EU market. For a smaller set of products, you will be guided towards the details that have to be confirmed before being able to get clearance.


For an optimal output of the assessment tool, a few details on the products/ingredients will have to be supplied. QAssurance uses a straightforward Excel template for that.

  • Product Name: Describe the name as specific as possible.
  • Typical use: Colour, preservative, antioxidant, sweetener, emulsifier, stabiliser, thickener, etc.
  • CAS no.: CAS no. is helpful to define the specific material

Checks done on each product/ingredient:


For each product/ingrediënt the final result will be given as well as the typical use that is allowed.

Process description:

The steps below are draft and need optimizing in time. When using this process with a list of products/ingredients, make sure to be aware of additional tests to be added to the steps or improving the steps as they are set out.

Use the Excel template and run the steps below.


Check for completeness. Only products for which all details are entered can be assessed. Before checks, make sure all links below are stil valid.
  Run 6 checks and If check = true, then USE = YES, and insert valid check as ‘allowed as’
1 E numbers check against list and when found, fill in the E number in column I (TBD).
2 Additive, check against
3 Supplement check against 2002/046
3 Supplement also check at  this has 6 directives that need to be checked
4 Flavour, check against ATTENTION; Annex ii part A is a list of substances NOT te be added to food.
5 Enzyme, check against if YES, state allowed enzyme name in column M
6 NovelFoods (make sure that expand all 3* is on and retype search text every time)  if YES as novelfood, state dossier number in column TBD
6 2e check
IF USE = NO, Google product for synonyms and re run steps and check if product is GRAS: Generally Recognized AS SAFE
Google product and find news or other typical use, sometimes products are under debate and this should be mentioned in excel

Report the results through the completed Excel file and add additional points of attention found in the process.

Download here our assessment tool

Food Allowance tool

Add a disclaimer section in the report with the elements below:


  • Assumption 1, products/ingredients do not originate from animal sources. In case the product originates from an animal source, documentation that it is from an EG registered company is always required.
  • Assumption 2, products/ingredients are GMO free. If not GMO free, further checks against regulations for this type of products is required as a next step.
  • Most additives are only permitted to be used in certain foods and are subject to specific quantitative limits, so it is important to use in conjunction with the appropriate legislation.
  • The assessment is only valid for the type of use given as stated in column K (ALLOWED AS).
  • For this assessment the product/ingredient names and description are evaluated as supplied by the client. The safety of the actual products/ingredients will have to be assessed

About QAssurance

QAssurance is the global provider of iMIS Food, a fully equipped Food Safety platform. Unique is the in-house software development and the installation of an iMIS Food server at the Food company. The predefined content for Food Safety Standards and Legislation has been validated in more than 1000 audits and is renewed weekly


Connect to comply

iMIS Food has been developed to enable the food producer to manage his own food safety. iMIS Food offers a fully equipped software platform for food safety. Professional support is available with the iMIS Food Helpdesk for substantive and software related questions.

Since 2009 more than 1,000 audits have successfully been completed with iMIS Food!

Wil jij ook maandelijks de iMIS Food Update ontvangen en uitgenodigd worden voor onze events? Vul dan dit formulier in.

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