The system: iMIS Food Audit
iMIS Food includes a management system for control rounds and incident reporting that can be adapted to existing systems. With the audit reporting system, the inspection round can be carried out with a tablet or telephone. These rounds are automatically reported. The inspection rounds are prescribed in the generic part of the manual system. For example, from BRC and IFS it is a requirement to have an inventory list of glass and to test it. By including this glass list in the handheld, the check can also be recorded. This also applies to other inspection rounds, such as cleaning results, cleaning performance, hygienic work, etc. Depending on the size of the company, inspection rounds can be combined into, for example, a week round.
In addition to conducting inspection rounds, the system can also be used to report incidents. A broken lamp can be reported as an incident using the same glass list. All identified flaws or opportunities for improvement can be collected in this way.
All findings end up in a central overview for corrective action. In this overview, the cause of the problem can be recorded and ultimately a final check (verification) can determine whether the problem has been solved. With this way of working, the company can demonstrate that all matters have been checked. However, it is important to update the checklists when, for example, a new machine is installed. This requires adjustment of, among other things, the cleaning control.
Working with the iMIS Food Audit provides the following benefits:
- Automatic processing of control rounds
- Automatic overview of open actions
- Nothing overlooked
- Self-reporting can be predefined
- Automatic creation of the desired reports
- Search function for completed control rounds
- Much more efficient approach than on paper
- Daily reporting of open actions
- Halving the costs of carrying out inspection rounds
- Continuously known whether rounds are run on time
- Time registration for control rounds
- Insight into keeping the content up-to-date
- The number of changes per year provides management information
- Past audits are available via the intranet system
- Realization of involvement in the organization
Impression 1: Working with iMIS Food Audit
iMIS Food contains a complete Plan-Do-Check-Act system for checks. Any deviations are reported on the basis of predefined inspection rounds so that they can be further handled via a central action list.
It can be determined per checklist whether the checked items are already OK by default, or whether the final value must be entered for each item. Furthermore, a possible non-conformity can be reported via the
This action can then indicate whether the problem has been corrected and can be selected for defined comments to facilitate any final analysis. You can also provide an explanation yourself and send any documents and photos to clarify the problem that has been identified.
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Application of iMIS Food Audit
With iMIS Food, it is known throughout the company which inspection round should be performed and when. The planning of the inspection rounds is available via the intranet. A clear planning calendar states which round should be performed and when. The actually completed rounds are also shown in this calendar. The completed checklists can be consulted from the calendar.
The inspection rounds are closely linked to the quality system. This describes how the inspection round should be carried out and what to do in the event of a deviation. All deviations automatically appear in an overview. It can be indicated for each deviation who will solve it and when. With this, the company continuously knows the status of the open actions.
The law requires a food company to be neat and clean. The government cannot require a company to carry out cleaning inspections, but in the case of a government inspection, it is useful to be able to demonstrate that the company has been checked every day for cleaning. The same is the case with glass breakage. If up to the previous check a lamp was still intact, in the worst-case production should only be blocked from that moment on. In the event of a recall, it is useful if a lot of history has been recorded with the audit system so that it can be quickly determined how it is handled.
Customers also carry out audits. They check whether the audit system is running according to plan. With iMIS Food, the company is never faced with surprises. The customer will also be impressed by this manner of working. Some customers may require specific controls. By performing these checks with iMIS Food, these customers can get automatic reports for the inspections of their choice.
The current quality standards demand a precisely set up control system at the company. Think of cleaning checks, glass checks, incident reporting. The standards also require a good system for communicating actions and handling corrective actions. With iMIS Food, all these requirements are handled in an efficient manner.
The audit system can also be set up with questions for a supplier audit. As a result, suppliers can be unambiguously checked, and the handling is also automated with audit reporting. Entry checks can also be performed with the audit software if necessary.
The implementation of the iMIS Food Audit
- Explanation of handbook system and training
- Activate generic iMIS Food information
- Determining company-specific information in, among other things, procedures and instructions
- Adding the company-specific information
- Introducing the new handbook system to colleagues
Impression 2: Working with iMIS Food Audit
The performed check is sent by e-mail so that everyone is quickly informed of the result.
All checks performed are also reported on the intranet and searchable. In addition to this overview, there is also a planning calendar in which the planned and performed checks are reported.
All checks performed can be accessed via the intranet.
iMIS Food offers a central cockpit for all actions within the company.
The actions can be further processed and assigned to the right people via the central ticket system.
View the other components of iMIS Food here