iMIS FOOD

QAssurance is a food safety consulting and software company. With iMIS Food, we offer a hybrid approach to food safety. Food safety knowledge and IT are integrated to provide a food safety infrastructure where the entire food enterprise is enabled for compliance. In sales conversations, we are sometimes compared to software systems and sometimes to consultants. We hope our analysis of business benefits will help you choose the right food safety partner.

Benefit Analysis

 iMIS Food implementationCurrent SituationPreferred situationAdvantageManagement information 
100Preparation iMISFood system     
101Send iMIS Food specifications for server configurationInformation locally and with other software providers in the cloudAll information is located on 1 local server.Data located safely at the company, that is accessible without an internet connection, and secure recipes.The more data on the server, the easier it is to generate reports automatically 
102Establish 32 folder system32 folder system not establishedPlace information and reports in the 32 folders systemOverview of which information is available and missingThe current status of  documentation within the company
110HACCP and legislation: requirements to be met    
111 HACCP study validation & verificationOur own methodologyiMIS Food methodology and link with compliance portal regarding legislation and hazardsA structured HACCP study that will be checked weeklyHACCP status in relation to the latest legislation and standards
112Legislation: HACCP and NVWA casesOur own methodologyLink with compliance portal regarding legislation and hazardsBeing up to date with legislation and standardsLatest legislation and standards relevant to business
113 FlowchartsOur own methodologyFlowcharts in handbook with relation to the HACCP study and control pointsAll flowcharts are continuously updated and discussed monthly in HACCP consultationThe current status of the flowcharts
114 Logo for the signs and HACCP posterNo signsSigns with instructionsBeing up to date with the working method in the handbookThe current status which signs wherein the company for compliance with rules
120 Implementation Handbook    
121Explanation handbook system and trainingOur own methodologyiMIS Food method described in manual regarding iMIS Food system and HACCPWork according to the integrated methodology with regard to all iMIS Food componentsBy using all iMIS Food components, both reports on legislation and standards can be made to comply with
122Activate generic iMIS informationOur own methodology80% of the procedures can be renewed and maintained by iMIS FoodContinuous compliance with EU legislation, BRC, IFS, and FSSC22000, without having to keep track of everything yourselfThe status of compliance with legislation and standards and continuously prepared for an unannounced visit
123Determine company-specific information on procedures and instructions, among other thingsOur own methodologyLink current necessary procedures and instructions with the HACCP study to activate generic iMIS information and flowchartsNoticeably comply with HACCP controlThe current status HACCP control and CCPs
124Adding the company-specific informationOur own methodologyActivate business-critical instructionsEveryone is continuously informed with the latest versions The current status of instructions, who set up the introductions, and who red it.
125Introduction of the new handbook system to colleaguesOur own methodologyThe handbook should be accessible to everyone Work according to the latest legislation requirements.The current status of who is aware of the handbook
130Implementation audit system    
131Explanation audit system and trainingOur own methodologyCarry out control rounds with iMIS Food, so that the HACCP basic conditions and quality standards are controlledLogic between HACCP, manual and controls so that the study and control can be checked in real-time, and everyone knows whether all requirements are metKnow on a daily level whether all checks are carried out and open actions are picked up in time
132Determining desired control rounds and frequencyOur own methodologyControl scheme accessible and feasible for everyoneAt any time, the entire company knows who needs to check what and howKnowing the status of checks at any time and even in the event of an unexpected external visit, to exclude the chance surprises
133Inventory company-specific information for the audit roundsOur own methodologyInsight into which round was drawn up by whom and whenFor example, when a machine is renewed,  the glass round and cleaning round must also be adjusted.Knowing that the content of the control rounds is correct and that the correct control is being carried out
134Establish a company-specific audit systemOur own methodologyLinking the control system to the standard requirements and frequencyBe able to automatically report that work is being done according to plan and why this plan is being implementedKnowing the status of the performance of the control rounds, and when and who the context of the control rounds list has been altered.
135Adding desired users to audit systemOur own methodologyKnow who has to carry out which round and when and what requirements are set for the inspectorInstructions in the manual are directly retrievable by the person who has to carry out the checkKnowing who has checked what and when and whether this person is also entitled to do so
136Setting up the handhelds with control roundsOur own methodology and softwareControl rounds are always up to date on PC, tablet and phoneAlways perform the correct version of the checkHow and who is performing which control rounds.
137Introduction of the new audit system to colleaguesOur own methodology and softwareEvery employee in the company knows how to checkA clear way of working and controllingWho performs which check and when and what is the status of open actions
140 Specification management system implementation (SpecCheck)    
141Explanation specification management system and trainingOur own methodology and softwareWorking according to the procedures handbook on specifications and labellingA uniform way of working that meets all standard requirements to decrease the chance of errors concerning specification management.Knowing which specifications and label information have been determined and approved by whom and when
142Request recent raw material specifications and recipesOur own methodology and softwareWork according to the manual and know which specifications and recipes have not yet been processed and approvedAn up-to-date overview of which specifications are not available and must be requestedThe status of raw material specifications and recipes
143Determining the design of the final product specificationsOur own methodology and softwareWork according to the product information protocols in the manual and work according to the correct HACCP studyAlways work with a quality system that is set up according to the law and agreements with the customerThe status of final product specifications issued to the customer and whether they are meeting the specifications
144Adding users to the specification management systemOur own methodology and softwareWork according to the procedures in the manual and who is authorised to manage specificationsLess chance of errors and recalls due to incorrect product information and knowing who has entered what in the systemKnowing who did what in the spec check and who gave what information to the clients. 
145Approve new final product specifications and place them on the intranetOur own methodology and softwareAll approved specifications are available in a central locationAlways work according to the right recipes and always give the right specificationsKnowing the status of approved specifications and labels and what information needs to be requested
146Introduction of the new specification management system to colleaguesOur own methodology and softwareCompany-wide working according to an agreement regarding raw materials, semi-finished products, recipes and end productsBe able to intervene in time in case of incorrect product information, labelling and specificationsEnsure that all labelling corresponds to the final product specifications issued to the customer and know the status of specification management within the company.
150 Implementation tracking system   
151Explanation tracking system and trainingOur own methodology and softwareWorking according to the procedures handbook on process controls and traceabilityA Uniform way of working that meets all standard requirements, to decrease the chance of errorsKnowing that the right procedures are followed in the company
152Configuring scanners and printersOur own methodology and softwarePrinting labels for identification of all stages of the product and real-time following the production processAlways work with a quality system that is set up according to the law and agreements with the customerKnowing that the traceability system works and all product stages are identified, registered and monitored.
153Determining the raw materials, products and customer dataOur own methodology and softwareAlways know which raw materials are in the company, what has been produced and to whom the products have been sent.Knowing the registration status of the traceability processComply with the traceability legislation and standard and customer requirements
154Adding desired users to the tracking systemOur own methodology and softwareAlways having trained personnel using the traceability software, and knowing who has played which roleWorking with trained personnel to prevent mistakes like wrong data entryWho uses when which system and has been trained
155Testing the clearance of raw materials, generating product labels and delivering them to the customerOur own methodology and softwareThe company is prepared and well trained for a recallAlways knowing that the company is prepared and well trained for a recallReporting which raw materials are in use, which semi-finished products are produced and which end products are in the warehouse and have been delivered
156Introduction of the new tracking system to colleaguesOur own methodology and softwareCompany-wide working according to the right traceability processes to identify raw materials, semi-finished products and end productsBe able to intervene in time in case of a product recall or traceability requestKnowing the traceability status of the company, recall and blockchain ready
160 Implementation intranet system    
161Explanation intranet system and trainingOur own methodology and softwareAll information centrally available on 1 server within the companyEveryone places all information digitally in the central system so that all information within the company can be availableA total overview of all information within the company so that it can also be checked whether work is being done as agreed upon
162Establish user rightsOur own methodology and softwareAccess to the right informationFor example, in information security, not everyone is allowed to change recipes.Who uses when which system
163Introduction of the intranet system to colleaguesOur own methodology and softwareAll information centrally available within the companyTo comply with legislation and standards, everyone must be aware of the way of workingKnowing  the status of compliance and the methods of working
164Establish any iMIS web forms, for digitization of paperOur own methodology and softwareOnly where the digital recording of (process) registrations is possibleKnow which documents still need to be filled in. Secondly, no paper flow within the processing facility.Overview of registrations and the possibility of central data processing for reports
170Implementation Compliance portal    
171Legislation, access rights and use within the HACCP teamOur own methodologyMonthly ConsultancyBeing aware of the latest legislationKnowing  that we are working according to the right legislation
172Standards, access rights and use in audit preparationOur own methodologyMonthly ConsultancyBeing aware of GFSI standards changesKnowing that we work according to the right standards
173Hazards, access rights and use to renew the HACCP studyOur own methodologyMonthly ConsultancyBeing aware of the latest hazards within the HACCP studyKnowing that the HACCP study is based on the right hazards overview
174Information sheets, access rights and use within the HACCP teamOur own methodologyMonthly ConsultancyBeing informed of Food Safety Authority enforcementKnow that we work according to the correct information sheets of the Food Safety Authority
175Food Fraud reports and the use of the Food Fraud reportsOur own methodologyMonthly ConsultancyBeing aware of Fraud issuesBe prepared for questions from customers about fraud cases.
176Training information, for training the companyOur own methodologyMonthly ConsultancyBe aware of the latest training insights, in the company where it is needed.Knowing that the company is being trained with the latest knowledge

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