Microbiological testing, a purchase Specification

What requirements should I have when purchasing microbiological research?

Hereby is a purchasing specification example for microbiological testing;

Dear Partner,

You will receive these terms and conditions in duplicate. One version must be signed for approval by you and returned to us.

Deliveries must be made in accordance with these conditions, other written agreements or purchase contracts. If we make any changes to these conditions, you are obliged to implement them.

If these conditions are not followed, we reserve the right not to accept the services. Any costs may be recovered by us from you. If we are unable to deliver on the agreed date or time, we must be informed in good time in order to avoid downtime.

• No collection work may be carried out if your employee suffers from a contagious infectious disease.
• The work will only be carried out by demonstrably trained personnel.
• There is no deviation from the hygiene regulations.
• Work must be carried out in accordance with ISO17025.
• Where legally required, sampling must take place under applicable accreditation.
• No deviation from the microbiological sampling plan shall be made without prior written permission.
• In case of a bad test result, the quality department should be contacted immediately by telephone in order to prevent worse.
• In case of a possible recall that could impact our operation, the quality department should be contacted immediately by phone to prevent worse.
• An audit by us on location is allowed in case of a recall whereby openness of all relevant data must be given.
• In all cases, in the event of calamities which may directly affect food safety or the quality of our products, we must be informed immediately.
• If one of the above rules must be deviated from, we will be informed immediately.

The present certificates will also be sent with this declaration.

Supplier name:

Date:

Name of signatory:

Signature