Overall documentation procedure

This specifies how and take place. 

The is recorded in iMIS and is digital. Every change is recorded in the system, and it is clear which have been made compared to a previous version of the document. The last date of change is the version number. 

Documentation: 32 folder methedology

The registrations are also stored in the 32 folder system. This system is both hard copy and digital. In order to have critical registrations readily available in the future, it has been agreed to scan them and store them digitally. 

Documentation: Log in

There is discretion with regard to authority regarding . Acting login codes with passwords and authorizations regulate who can view or change documents. Daily electronic backups prevent documents from being lost. 

Documentation: Definitions

The following types of documents are included in our digital handbook: 

  • Procedure: Cross-departmental activities are recorded in a procedure. A procedure contains the steps that must be followed by different departments to achieve the desired end result.
  • Instructions: An instruction states how an action must be carried out within the department.
  • Form: A form is intended as an information carrier and serves as a means of between the different department. 
  • Specifications: The determined constants are recorded here. Specifications are intended for reference. 

Documentation: Responsibility / responsibilities

Quality Service: 

  • Manages the various documents and ensures that the documents used in the quality manual are up to date and correct; 
  • Is responsible for updating the manual annually; 
  • Is responsible for assessing the requested changes and implementing them. 

Documentation: Adjusting documents

Changing of documents takes place according to the iMIS manual.

Changes are automatically registered. 

Expired documents are deleted. The deleted document remains in the changelog. 

Retention periods for documents and forms:

All changes are registered and saved in iMIS.

Registration forms related to food and production are kept for at least the + 12 months.

Data for is kept for at least 3 years. 

Destruction of documents:

All printed documents containing confidential information will be made illegible.

This can be done by shredding or by making the text illegible.

Documents are disposed of as paper

Documentation: Note

These can be adjusted when are made in registrations (i.e. completed measurements). However, only with the mention of: 

  • Reason for change; 
  • By whom; 
  • Date and time; 
  • Initials.

We are a Food Tech firm in Food Safety Compliance. Experts in setting up and maintaining Food Safety Systems for companies in the Food Supply Chain. We are dedicated to breaking down the barriers for Transparency and Trust in the Global Food Supply Chain.
In our Partnership Program we would like to work together with (Non)Governmental Organizations, Universities, Multinationals and Food companies.

iMIS Food Global is a fully equipped Food Safety platform for developing countries. Unique is the installation of an iMIS Food server at the Food company, for online and offline availability.
The online (no travel costs) iMIS Food implementation process includes 6 to 10 days of support and has a lead time of 3 months.


Monthly iMIS Food Update

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Food Safety news 6-2022

Food Safety in Nigeria

The Safe Food Imperative By Andrada Mierlut

The Safe Food Imperative report is a call for greater prioritization of Food Safety and public targeted investment in low and middle-income countries (LMICs).

NABC (Netherlands-African Business Council)

The NABC, has the expertise and knowledge working in African countries, therefore we became a member to ensure we can improve our food security program.

ProFound collaboration with QAssurance

To unite forces QAssurance has collaborated with ProFound, the company has an immense knowledge and experience in working in developing countries.