Cleaning supplies example, purchase specification

The comprehensive question

What requirements should I set when purchasing cleaning products?

Example purchase specification cleaning products

Dear Partner,

You will receive these conditions in duplicate. One version must be signed by you for approval and returned. Deliveries must take place in accordance with these terms and conditions, other agreements made in writing or purchase contracts. If changes are made by us to these terms and conditions, you are obliged to implement them. If we do not work in accordance with these conditions, we reserve our right not to accept the services. Any costs can be recovered from you by us. If you cannot deliver on the agreed date or time, you must inform us in time to prevent downtime.

• All labels comply with the applicable legislation;
• All products are authorised for the food industry;
• Specifications will be sent prior to the first delivery;
• In the case of product adjustments, new product specifications are issued in advance  ;
• Safety cards are present for all products;
• Advice takes place with regard to the storage of the products. Possible  dangerous situations are taken into account.
• All delivered products are traceable so that we can be correctly informed by you in the event of calamities.
• An audit by us on location is permitted in case of recall where openness of all relevant data must be given.
• In the event of a possible recall that may have an impact on our operation, the quality department should be contacted directly by telephone to prevent worse.

In all cases, in the event of calamities, which may directly relate to the food safety or quality of our products, we must be informed immediately.
If you have to deviate from one of the above rules, we will be informed immediately.

With this statement, the existing certificates are also sent.

Supplier name:

Date:

Name authorized signatory:

Signature: